Admin Support Staff

● Prepare and format meeting documents, presentations, and correspondence. ● Print, bind, and distribute board/committee packs as instructed. ● Support data entry for meeting records, resolutions, and attendance logs. ● Assist in booking meeting rooms, arranging refreshments, and setting up equipment (e.g., projectors, microphones). ● Prepare attendance sheets, sign-in forms, and meeting kits. ● Ensure meeting spaces are clean, organized, and ready before scheduled meetings. ● File all approved minutes, agendas, resolutions, and correspondence in physical and digital systems. ● Label and archive documents for easy retrieval and reference. ● Help maintain a tracking register of documents and resolution statuses. ● Coordinate with internal departments to collect required documents or reports for meetings. ● Support the circulation of reminders and notices to attendees. ● Perform other duties assigned by the Division Head to support the secretariat functions.

● Bachelor’s Degree or related fields. ● 1 year of experience in an administrative or clerical role ● Good organizational and time management skills ● Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) ● Attention to detail, accuracy, and document handling discipline ● Basic understanding of record management and confidentiality principles